There are a number of circumstances in which the Early Years Foundation Stage (EYFS) Statutory framework and Childcare Register Requirements state that you MUST inform the childminder agency you are registered with if these occur.
In most cases, you must provide this information to your childminder agency (CMA) as soon as reasonably practicable, and no later than 14 days from the date you became aware of the information. It is a breach of requirements not to inform the agency and in some cases, would be considered an offence.
As a tiney registered childminder, you must ensure you notify us of the following situations that are listed below. We have included further guidance to clarify some areas along with details of the relevant point from the Statutory Framework, where relevant.
1. Safeguarding and Child Protection
Any allegations of serious harm or abuse by anyone living, working, or looking after children at the premises (whether the allegations relate to harm or abuse committed on the premises or elsewhere) and any action taken. In these circumstances you must also notify your Local Authority Designated Officer (LADO). (3.9)
Any significant event which is likely to affect the suitability of the childminder to look after children. (Some of examples of significant events are listed below) (3.18)
Any significant event which is likely to affect the suitability of any person who is in regular contact with children on the premises. (3.18)
The disqualification of the childminder or any person who lives or works on the childcare premises, or has regular contact with minded children (for example, a regular visitor). (3.19)
The following details of any disqualifications must be provided:
- Details of any order, determination, conviction, or other ground for disqualification from registration under regulations made under section 75 of the Childcare Act 2006
- The date of the order, determination or conviction, or the date when the other ground for disqualification arose.
- The body or court which made the order, determination or conviction, and the sentence (if any) imposed.
- A certified copy of the relevant order (in relation to an order or conviction).
- Please see further guidance on disqualification here
2. Accident and Illness
Any food poisoning affecting two or more children cared for on the premises (3.56)
Any serious accident, illness, or injury to, or death of, any child while in your care, and the action taken (further guidance on serious accidents and illness below). In the case of any serious accident or injury to, or the death of, a child while in your care you must also notify your local child protection agencies (3.62)
Death of, or serious accident or injury to, any adult on the premises.
There are some circumstances which will need to be reported to the Health and Safety Executive (HSE) under Reporting of Injuries, Diseases and Dangerous Occurrences Regulations (RIDDOR). (see our help centre article here for more information on this).
3. Changes:
Childminder’s setting (3.86):
any change in the address of the premises (and seek approval to operate from those premises where appropriate) (see our help centre article here on moving house and seeking approval for this).
Any change to the premises (such as maintenance or building work) or any significant events (such as fire or flooding) which may affect the space available, the condition and safety of the premises, the quality of childcare offered, or lead to ongoing closures.
Any proposal to change the days and hours during which childcare is to be provided including plans to provide overnight care.
People (3.86):
Any changes to the childminders name, address, or contact information.
Any change in the persons aged 16 years or older living or working on any premises from which childminding is provided - registering an assistant,bringing on a co-childminder or a child turning 16.
We need to check adults even if they only live in the home for some of the time. For example, if they’re away studying but come back during the holidays or if they are a regular visitor. Do not wait for the new adult’s DBS to arrive to tell us about them.
Reminder that you must follow tiney’s processes for registering an assistant - more information on registering an assistant is here.
You must also tell us if any household members, co-childminders, assistants or people who work regularly during childcare hours who are aged 16 or over, move out of the home or stop working in that role. This would include if a household member is still living in your home but no longer working as an assistant or vice versa.
Health (3.86):
If there has been any change to your health and you think that change affects your ability to care for children.
Any significant changes to the health of anyone connected with your registration (such as household members or assistants), whether or not they have given their health information previously. We only require this information if it is likely to affect the individual’s suitability to care for or be in regular contact with children.
Examples
Below are some examples of significant events, serious accidents, illnesses and health concerns that you would need to notify tiney of. This list does not contain all possible events that you may need to tell us about but these examples are included to help you. In any case, if something happens that is likely to affect an individual’s continued suitability to care for or be in regular contact with children, you should notify us of this. If you are ever not sure whether to report something it is best to err on the side of caution and let us know.
Significant events
Examples include, but are not limited to:
Involvement with safeguarding partners and statutory agencies about incidents or concerns, including social service involvement (for any member of your household, including those under 16)
A device containing children's information being stolen
Incidents where a child may have been at risk of harm (e.g., a child left unattended or able to leave a setting)
Incidents of domestic abuse
Incidents of self-harm or overdose
Changes to health that may affect their ability to care for the children effectively
if you or a member of your household has any police involvement, including, but not limited to, and criminal investigations or being the victim of a crime
Serious accident or illness
Below are situations in which you must ensure you report to your CMA. As above, there may be other circumstances that you should notify us of but in all cases you must report if a child suffers:
Any loss of sight (temporary or permanent)
A penetrating injury to the eye
A chemical or hot metal burn to the eye
Any injury from absorption of a substance by inhalation, ingestion, or through the skin
Any injury from an electric shock or electrical burn
Any injury resulting from exposure to a harmful substance, biological agent, toxin, or infected material
Anything that requires resuscitation
Admittance to hospital for more than 24 hours
A broken bone or fracture
Dislocation of any major joint (shoulder, knee, hip or elbow)
Any loss of consciousness
Severe breathing difficulties, including asphyxia
Anything leading to hypothermia or heat-induced illness
Any incidence of a notifiable disease at the premises
Health Changes
Examples of health changes may include:
any alcohol or substance dependency or misuse
any other medical concerns, degenerative conditions or mental health conditions/disorders that may affect the individual’s suitability to care for, or be in regular contact with, children
any long-term condition that affects the physical ability to walk, balance, bend, kneel or lift a child
What You Don't Need to Report
For clarity, you do not need to notify your CMA about:
Minor injuries to children (sprains, strains, cuts, grazes, minor burns and scalds, insect and animal bites)
Children’s routine hospital appointments or routine treatments by a doctor
Any confirmed case of COVID-19 affecting a child or member of staff
Admissions to hospital for routine operations or check-ups that have no effect on your ability to care for children
you do not need to notify us for checks to be carried out on:
irregular visitors (for example, a relative or friend who comes round for lunch once a week)
visitors who stay overnight with you only occasionally
people who are doing building work or repairs in the home
people who work in the home outside childcare hours (for example, cleaning in the evenings or at weekends)
You are responsible for these people during this time
Conclusion
Keeping your CMA informed is not just a regulatory requirement; it's essential for maintaining high standards of childcare and ensuring children's safety. When in doubt about whether to report an incident or change, it's always better to err on the side of caution and notify your CMA. Failure to comply with these notification requirements can be considered a breach of regulations and, in some cases, an offence. Remember, it's your responsibility to stay informed and compliant with all aspects of childcare regulations.