When you tap on a child in your calendar, you can now see a detailed breakdown of what you're charging for that day. This makes it easy to check your billing is correct and understand exactly how the daily total is calculated.
Your invoices are based on the information in the Schedule, so it's important for you to keep this up to date.
Register vs schedule: what's the difference?
The Calendar view is split into two sections: Register and Schedule.
Register
The Register shows the child's actual attendance for the day, as recorded by you. If no attendance has been recorded, you'll see a prompt to add it.
Schedule
The Schedule section shows what you're billing for. This is the data that your invoices are based on, and it may differ from the Register if the child arrived early, stayed late, or was absent.
It includes:
Care times and the applicable rate
Fees on top of your hourly rates
Consumable charges
Total for the day
The schedule and billing data is visible to you, but not to guardians or assistants.
The care schedule and your invoice
Below the schedule breakdown, you'll see the current invoice status for that day. This tells you where things stand with billing:
⚪ No invoice yet: the day hasn't been included in an invoice.
⚫ Draft: View Invoice PDF: an invoice has been generated but you haven't sent it to the guardian yet. You can tap to view the PDF.
🔵 Open: View Invoice PDF: the invoice has been sent to the guardian and is awaiting payment. You can tap to view the PDF.
🟠 Partly paid: View Invoice PDF: the guardian has made a partial payment. You won't be able to edit the schedule for this day until the invoice is fully settled.
🟢 Paid: View Invoice PDF: the invoice has been fully paid. You can tap to view the PDF.
Editing from this view
You can tap Edit schedule directly from this screen to make changes to the day's billing. See How to edit your care schedule for a full walkthrough of the editing flow.
If there's no care scheduled, you'll see an Add schedule button instead.